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Roles and responsibilities

1. greater Team

  • Plan and arrange physical set-up for check-in and entry at event
  • Obtain blank registration cards from Coordinator
  • Give each youth a registration card to turn in at entry (this is their ticket in)

2. MARKETING TEAM

  • Write a marketing plan
  • Distribute copies of brochure to Churches and outreach ministries
  • Arrange to hand posters in selected locations; distribute flyers to performers
  • Coordinate with Community Director to cover the local churches for publicity
  • Press releases
  • Work with Community Director with marketing for youth groups, boys/girls clubs, schools, etc.

3. MEDIA TEAM

  • Make sure all media needs by all performers is ready to go for their performances
  • Make sure all media by speakers is ready to go for their time on stage
  • Make sure all videos to be shown at the event are ready and in order

4. REGISTRATION TEAM

  • Make sure all registration cards for students are ready for event
  • Enter names and information from registration cards into registration database mailing list for next event.
  • Pick winners for giveaways for each session and give to event coordinator

5. YOUTH LEADER TEAM

  • Coordinate volunteers to position them throughout venue
  • Assist the needs of the youth in their area
  • Pray for any needs of youth
  • Deal with and settle any conflicts
  • Direct security to any students that need to be escorted out

6. SET UP TEAM

  • Arrive to venue early for set up prep
  • Assist with any needs of performers, speakers, businesses, and ministries
  • Help set up any tables and chairs for break out areas if needed
  • Set up check in area for volunteers
  • Set up registration cards at the point of entry for guests

7. TEAR DOWN TEAM  

  • Arrive at Coliseum no later than 7:00 PM and be willing to stay until 11:00 PM or later
  • Put up any tables and chairs from break out areas
  • Assist performers, businesses, and ministries with clean up
  • Assist with any teardown needs from command central
  • Assist with removing any leftover materials      

8. PRAYER WARRIOR TEAM

  • Pray over the event as the event is going on at the venue
  • Set up outside churches for places of prayer during the event
  • Pray over any needs from the team of volunteers
  • Set up prayer times on day of event

9. FOLLOW UP TEAM

  • Assigned to a specific break out area to check in youth with name and number
  • At the end of every break out session, turn in forms to Command Central

10. ANY VOLUNTEER AREA

 

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